You are reading this article probably because you want to know how to double-space in Word.
We should emphasize that creating a double space within lines in Word is very easy. If you know the correct way, double-spacing in Microsoft Word can be done within seconds.
As you may already know, Microsoft Word is the most popular word-processing software. This specific software is widely used for both personal and commercial uses.
Moreover, Word supports various other software programs seamlessly. You can import word files into other software and use them for various purposes.
Also, various other file formats can be imported into Word without any trouble whatsoever. Word is a perfect solution, be it the preparation of a one-paragraph letter or a complex project report.
The purpose of this article is not to explain all the features of Microsoft Word. Instead, this article explains how to double space on Word.
So, if you are a beginner at Microsoft Word, this article is a great resource. You can perform double spacing easily if you read this article (tutorial) until the end. You can practice the methods while reading to make the best use of this tutorial.
PS: learn more about how to insert PDF into Word.
Why Should You Learn How to Double Space in Microsoft Word?
The process of double spacing in a document becomes very handy in making the document look good. When the lines are placed so close, the document may look cluttered. As a result, the reader will find it pretty difficult to read the respective document.
The requirement of the line spacing of a document will depend on the type of document you prepare. In other words, different types of documents demand different types of spacing. For instance, double spacing is required for academic documents.
However, the spacing should be adjusted depending on the requirement when it comes to regular writing. That means some users require default spacing while others may prefer 1.5.
You will also want to know how to double-space on Microsoft Word to make the documents look neat. In certain cases, the documents require different spacing in different sections just to look better.
Once the proper spacing is added to documents, they are easily readable. That means the readability of the respective document is exceptionally high when proper spacing is applied.
Advantages Associated with Microsoft Word
There is no shortage of advantages related to Microsoft Word. We will explain all those advantages in this section.
01. The latest versions of Microsoft Word have plenty of innovative features. For instance, the latest versions of Word are compatible with smart art functionality.
In fact, Word Art and Smart Art are two different objects. In Word Art, you get the chance to convert text into various artistic formats. Then, you can display the modified Word Art as an enhancement on the document and give it a better look.
However, when it comes to Smart Art, it has specific actions as opposed to Word Art. SmartArt is considered to be a business modeling tool that can assist even in representing financial projections.
02. Word is compatible with charts as well. If you need to display some complex data in a readable manner, these charts become immensely helpful.
When you use charts in Word, it integrates with Excel as well. The charts are created as an Excel element within the Word document. You can edit the respective chart by double-clicking on it.
When you double-click on it, you will see that Excel opens within Word. You can then adjust columns and rows accordingly. Also, it has a variety of charts to display, depending on the type of data you represent.
03. There are various analytic tools included in Microsoft Word. All these tools are capable of making your document a clearer and more accurate one. For instance, you can use these tools to count the number of words, check spelling, grammar, autocorrect, etc.
As a result, you will be able to make your document a very efficient, clean, and neat one.
04. Microsoft Word also has an option called mail merge. With this technique, you can configure and send bulk emails and regular mail to large databases. With less effort, you can use mail merge to send the same letter to different addresses or email addresses.
Such an approach can be very handy, particularly when configuring a mail campaign. It can be used for both professional and personal use.
05. It also has interactive headers and footers as well. With the assistance of headers and footers, you can create professional Word documents. These headers and footers can be customized to match your requirements, personal or professional. If you need to add a special text, logo, tagline, company name, etc., to the document, use this option.
Also, you can even add a page number using this option. Adding and customizing a footer or a header is pretty convenient. You need to double-click on the footer or the header area and add the content you need.
06. Another handy option associated with Microsoft Word is to find and replace. This option becomes incredibly useful, particularly when you are dealing with a large document.
As per this option, you can easily find a word or a phrase within the document. Regardless of the number of words in the document, this tool will find the Word within seconds.
Also, you can use the same tool to replace a word you have already typed several times. For instance, you have typed a person’s name wrongfully, but you need to rectify it.
Finding the name manually and retyping it can be tedious. However, if you use this find-and-replace option, that would be very easy.
07. Microsoft Word also has an autosave option. With that, you can expect the program to save the document automatically frequently. As a result, you will not lose any data even if you shut down the computer without saving the document.
Besides, Microsoft Word allows you to save the document in various output formats depending on your requirement. For instance, you can save a Word document in PDF format.
How to Double-Space in Microsoft Word
Now, let’s see how to double-space in Microsoft Word. The steps are indeed very simple to follow, and there is no rocket science in them. Nevertheless, for more convenience, we emphasize the process in a step-by-step format.
- 01. You can find the line spacing option within the main ribbon on the Microsoft Word screen. The icon appears with several lines and a two-sided arrow (pointing up and down).
- 02. After locating the icon, you can activate it with a click.
- 03. Once the icon is selected, you will see different types of line spacing. These options will range from 1.0 (Single Line Spacing) to 3.0 (Triple Line Spacing). You can choose the best option that suits your document.
- 04. If you click on the ‘Line Spacing Options,’ you can also open up various other options. With that, you can change even the ‘Indents and Spacing.’
- 05. Once the settings are applied, you can click on OK. Once the OK button is pressed, you can complete the process. You can change the indentation, spacing, etc., to make the document look professional.
Apart from using this method, you can use other ways to change the line spacing of the document. For instance, you can use keyboard shortcuts as well.
If You Prefer to Use the Keyboard Shortcuts to Create Line Spacing, You May Follow the Steps Mentioned Below.
- First, you should select the paragraph or the pages you intend to space.
- Then, press the Ctrl key with the number 5 key on your keyboard. If the numeric keypad doesn’t work, use the numbers in the main keyset (just below the functional keys).
- Now, your line spacing will be changed to 1.5.
- If you need to double the line spacing, press the Ctrl key with the number 2 key.
As we believe, using keyboard shortcuts is much easier for many users. However, the problem is that there is no keyboard shortcut key to apply triple-line spacing.
But, for those who wonder how to double space on Word, the shortcuts will work. Just choose the method that works for you and put that into practice.
By the way, let’s learn more about how to open an EMZ file on your PC or Mac with ease.
Frequently Asked Questions (FAQs)
1. Can I double space only a specific section of my document?
Yes, you can double space only a specific section of your document by selecting the desired text and applying the double spacing option. Refer to the steps outlined in section 3 for detailed instructions.
2. How can I change the line spacing to 1.5 instead of double spacing?
To change the line spacing to 1.5 instead of double spacing, follow the same steps mentioned in section 3, but choose the “1.5 lines” option from the line spacing drop-down menu.
3. Does double spacing affect the word count of my document?
No, double spacing does not affect the word count of your document. Word count is based on the actual content of the text, regardless of the spacing between lines.
4. Can I revert back to single spacing after double spacing my document?
Yes, you can easily revert back to single spacing. Select the text or document, open the “Paragraph” dialog box, choose the “Single” line spacing option, and click “OK” to apply the changes.
5. Are there any keyboard shortcuts to enable double spacing?
Yes, you can use the keyboard shortcut “Ctrl+2” to enable double spacing. Make sure to select the text or document before using the shortcut.
Conclusion
So that’s about how to double space in Word. Spacing lines in Word is a straightforward task, as you have witnessed. We hope you will use all this information to make your document look professional and neat.
Please leave us feedback in the comments section below if you find this article useful. Also, please let us know if you have further questions.
